This role is closed!
Office Manager
Essentials
Job title: Office Manager
Location: Bucharest, Hybrid
Type: employment contract
Offer
A competitive salary, private health insurance, and comprehensive benefits;
Around 22 days of vacation with a possibility to extend it;
A modern workplace with flexible working hours to support your needs;
Remote work facilitation (however, we aim to have somebody from Bucharest or surroundings);
A horizontal hierarchy that eliminates energy waste and fosters efficiency.
Client
Our client is a Center of Excellence based in Bucharest, Romania and was created to support the increasing business.
The Center of Excellence provides access to specialized and highly skilled talent, leading industry best practices, and collaboration opportunities across all of our client Brands. As part of our client Holdings Romania team, you will have the opportunity to be a part of the world’s leading provider of online travel, with a mission of making it easier for everyone to experience the world through six-primary consumer facing brands.
Role
The Office Manager supports our client to create a healthy and productive workplace while keeping things in order. The role helps people working to navigate administrative issues and is a liaison between scheduling vacations, organizing events and making sure things run smoothly.
Working closely with our Leadership team, you will play a pivotal role in maintaining our high office standards and fostering a positive work environment. You will assist them with organizational, financial, or team-related matters.
Your attention to detail and administrative prowess will be instrumental in coordinating internal processes, managing supplier relationships, and ensuring the smooth flow of office operations.
Responsibilities
The Office Manager will impact the following areas:
Supplier Management:
Collaborating with assigned suppliers, assessing office needs, placing orders for products and services, and processing supplier invoices.
Ensuring that we have a cheerful, efficient and organised office environment;
Constant contact with the cleaning and maintenance staff, and ensure they know what to do and have everything they need;
Taking care of procuring everything required in the office (from cleaning products to stationery and other consumables), as well as decorating it;
Administrative Support:
Providing administrative support by maintaining company databases and
processes, coordinating internal needs, and facilitating various processes;
Managing HR admin duties: handling employment contracts for colleagues,
activating extralegal benefits, occupational health, recording medical leave, security and labour protection services;
Supporting the Project Management department by making sure reporting is done on a weekly and monthly basis (stuffing, logging hours and other administrative tasks).
Document Management:
Keeping processes up-to-date and ensuring accurate document flows.
Supporting People Operations Partner with various activities during the recruitment stages;
Expenditure Monitoring:
Managing by monitoring and recording expenditures, disbursement of invoices, and time sheets and playing an active role with the accounting supplier.
Supporting the Accounting department by making sure all invoices are filled correctly and reach them in a timely manner;
Business Travel Support:
Offering backup support for organising business trips, including accommodation, travel documents, and reimbursements.
Appointment and Meeting Coordination:
Scheduling appointments and meetings, including high-level meetings with external stakeholders.
Reception and Communication:
Welcoming visitors and responding to routine information requests.
Wellness Program Support:
Promoting and ensuring the implementation of wellness programs for employees;
Organizing or helping organise events, and preparing communications to employees (happy hours, team-building activities, Christmas parties, etc.);
Requirements
A minimum of 2 years of experience in an office administration role, ideally in a tech or start-up environment
Bachelor’s Degree in Administrative and / financial domain, Organizational Development,
Human Resources or related field
Exceptional attention to detail and accuracy in daily tasks
Great people skills, along with excellent communication, interpersonal and organizational abilities.
Comfortable working in a dynamic environment, often being the person others look up to for answers in ambiguous situations.
Good business sense and financial awareness;
Outstanding verbal and written skills and experience working with staff on all levels;
English – advanced (both written and spoken);
Knowledge of Google Account Suite a plus;
Preferable previous experience with Agile process and Start-up environment;
And the following abilities:
A proactive approach with a focus on overall company objectives;
A willingness to work in a team and embrace new ideas and input;
Empathy towards team members, CODE11 clients and partners.
Adaptable to changes, with high autonomy and independence;
Ability to handle full-employee life cycle within a fast-paced, start-up culture;
Ability to handle ambiguity and able to turn it into operational goals;
Team player who displays a genuine commitment to the team;
Desire to improve and evolve (growth-minded).
Apply today
If you meet the minimum requirements and are interested in applying for this position, please send your details to careers@key-talents.com with “Office Manager”, in the subject line.